General Information

If you are an international act please also read our Information for International Artists page.

HOW DO ARTISTS / PRESENTERS APPLY?

Artists and Presenters need to submit an Expression of Interest (EOI) here by the due date.

THE BOOKING PROCESS

The booking process for Woodford Folk Festival is broken down into several stages.

Expression of Interest – The expression of interest form must be submitted by the due date. The EOI is here.
Additional Information – We may request more information regarding your EOI.
Notification of result – This be sent to all applications via email. See EOI for key dates.
Agreement – Once the booking is confirmed an online agreement process must be completed by the due date.
Logistics – Stage and technical requirements, car passes, tent hire and/or accommodation bookings and other logistical information is submitted online by the due date.

If your EOI is successful you will be notified via email regarding your requirements for each successive stage.

INSURANCE

It is a requirement of the festival that artists and presenters provide proof of current Public Liability Insurance (PLI) at the time of contracting.

If you do not currently have a policy there are affordable options available from the following organisations:

VEHICLES

Vehicle access to the festival site will be limited to one vehicle per act unless otherwise arranged. This will be confirmed during the logistics phase. Vehicles must have a valid car pass to access the site or park in the Artist and Presenter parking spaces. Failing to adhere to this may result in the vehicle being towed.

TICKETING

The festival issues tickets to artists and presenters only. With over 3000 artists and presenters, it is not possible to issue tickets to spouses, partners, children, band managers or entourage. The festival provides venue stage managers, MCs, PAs, lighting equipment, sound engineers and operators to assist artists.

The festival offers heavily discounted tickets to artists and presenters for partners and dependent children.

Please ensure your ticketing lists are full and correct at the time of submitting your EOI. Any additional ticketing after the Agreement phase is not guaranteed and will need to be negotiated.

ACCOMMODATION

You are welcome to bring your own camping gear to camp free of charge in the Artist and Presenter Camping Areas. These areas have hot showers and potable water. No electricity or cooking facilities are provided to artists. Immediate family are welcome to camp in this area within your allocated space. If an artist wishes to camp with friends or extended family, they are welcome to camp in Season Camping.

TENT HIRE

Tent hire is an excellent option if you are traveling interstate and can’t bring camping gear with you.

Comfortable tents with enough head room to stand in and including 2 single beds, an electric light and carpet are available for the festival duration.
An extra bed can be organised for an additional cost.
Bedding is also available at an additional cost.
Tent hire must be requested during the logistics stage of the booking process.
Vehicles cannot be parked in or near the Tent Hire area.

MOTEL ACCOMMODATION

There is limited motel accommodation close to the Woodford Folk Festival site and availability cannot be guaranteed.

The average cost is around $150 per night per room.
Transport to and from a selected number of motels in Caboolture can be arranged if required.
Caboolture is a 30 minute drive fromthe festival site.

SALE OF MERCHANDISE

All merchandise is sold through the Festival Shop – a centrally located stall that trades from 9AM to 12 Midnight.
Merchandise may be promoted, but not sold from the stage.
A 20% commission is charged on all merchandise.
All payments for merchandise are paid via electronic funds transfer prior to January 30th.
We also have popular Artist signing sessions at the Festival Shop to provide an opportunity for you to further promote your merchandise.
We have experienced problems with Australian Customs not clearing merchandise in time for you to collect it during the festival. You will need to email what you intend to bring through customs well before you arrive. More details are available on our Information for International Artists page.

PERFORMING AT WOODFORD FOLK FESTIVAL

STAGE INFORMATION:

Each venue has a Coordinator or Stage Manager and an MC.
All stages are equipped with technical staff – you do not need to bring your own sound crew or FOH.
The festival provides a simple backline of a bass amp, guitar amp and drumkit. Any other requirements will be subject to further discussion.

INSTRUMENT TRANSPORT:

This service operates between the Greenroom and most venues around the festival site (and between venues).
Hours of operation are between 8am and 2am and should be booked well in advance of your scheduled performance.
This service is only for acts with lots of extra heavy gear to carry.
No private vehicle will be allowed to enter any area of the festival precinct.

INSTRUMENT LOCKUP:

Operates from 26th December – 2nd January, 6am – 2am, with the exception of January 2nd, where it closes at 12 NOON.
This service is a free of charge “all care, no responsibility” service operated by the Woodford Lions.

REHEARSAL SPACE:

A rehearsal space will be provided near the Greenroom from 8am – 10pm.
You are able to reserve a half hour or one hour slot.
There are many areas on site where you will be able to rehearse – but it is best to come fully prepared.

DRESSING ROOMS:

There is a communal dressing room located adjacent to the Greenroom in the OP area. This facility has lighting and ironing facilities.
The Parlour also has a dressing room located behind the venue and is for the use of artists performing in this venue.

ARTIST TRANSFERS

BETWEEN BRISBANE AIRPORT AND THE FESTIVAL SITE:

Between 26th December and 2nd January, we have a team of volunteers that drive artists to and from the airport. This service can be arranged during the logistics phase when more information will be provided.

WHEN BOOKING FLIGHTS:

If you have a performance on the same day as you arrive, allow plenty of time. We usually have more than one act traveling in the same bus or car together, and you might have to wait for others to arrive and collect their luggage.

We recommend artists arrive in the area the day before they perform. We often find artists who arrive on the same day as performance arrive late due to unforeseen factors and this can cause unnecessary stress and complication for all.

Traffic is one unexpected factor that can cause serious delays. Please allow several hours to get to the site from Brisbane to check in, put gear in the lock-up, get to the stage, etc.

Getting a volunteer out of bed at 4.00am to drive you to the airport for a 6.30am departure is a problem for us – we cannot guarantee it will happen. Please make your departure times reasonable, or arrange to stay in Brisbane overnight so that you can catch a taxi or train to the airport for the really early flights.

PAYMENTS

If you have supplied us with complete information and invoices as requested within the time required, you will be paid post festival via EFT.

MEDIA

The festival has a department to coordinate interview and photo requests from the media.

Your onsite contact number will be provided to this department who may call you with requests.
Interviews are not conducted in the Artist and Presenter Camping area – no media person has access to this area for this purpose.
Anyone with your group who is intending to video or photograph your group must apply for media accreditation prior to the festival.

MOBILE PHONE COMMUNICATION

Only Telstra & Optus mobile phones usually receive a strong signal on site. Please be aware that if you have another carrier you may not have reception.